Requesting exhibition transport – enquiry checklist

Plan your transport

A good enquiry refers specifically to attachments: the packing list for the shipment, the organiser’s plan for access and a separate overview of return destinations. Name contradictions instead of hiding them between documents. For every open point, it should be clear who can provide the missing information.

The checklist for your enquiry

Fair, hall and stand; collection address(es) with contact and readiness; packing list with dimensions, weights and stackability; requested or confirmed delivery window; preferred handover point at the venue; loading conditions at both locations; return journey with quantity, date and destination; on-site contact; project or purchase order reference. Mark anything still missing as open.

What happens next

We review your details, ask specifically about missing points and clarify time windows, access and responsibilities. You then receive a quotation for the clarified scope. Before booking, we record services, dates and any open conditions together.

What matters

There is one current, master version of the enquiry.
Attachments such as packing list and site plan are linked to the relevant points.
Open points are listed together, each with the responsible party.

Good to know

Plan your transport

How do I avoid contradictory transport details?

Summarise the current status in one master version of the enquiry, mark outdated details and link attachments rather than forwarding messages without comment. Everyone then works from the same data – and you receive a quotation that fits your exhibition sooner.

Transport solutions

01

Creating packing lists for exhibition transport

A clean package list makes your exhibition transport faster, easier to plan and clearer at the stand. It links the number, contents, dimensions and weight of every package and gives us the basis for quotation, loading and handover.

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02

Using organiser documents for transport planning

Exhibitor manual, logistics guidelines and hall plan set out the rules your transport must follow at the exhibition centre. Send us the version valid for your event and mark the sections relevant to transport – we plan accordingly.

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03

Assigning order references to event transport

If you look after several fairs, brands or stand areas at the same time, a clear reference prevents mix-ups. Assign enquiry, quotation and invoice to the same project or purchase order number and name the ordering company – so purchasing and accounts can find every transport straight away.

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Putting together a complete event transport enquiry

Plan your transport

The checklist for your enquiry

What happens next

What matters

Countries & routes

Plan your transport

Transport solutions

Creating packing lists for exhibition transport

Using organiser documents for transport planning

Assigning order references to event transport

Let’s get your project moving.

Route & cargo

Add transport details

Event and delivery (optional)

Contact & overview