Delivering conference material to the venue

We deliver conference and meeting material to hotels, conference centres and venues. So that reception, session rooms and exhibitor areas find their material quickly, label boxes by room; we agree the handover point in the building with you in advance.

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Plan your transport

Identical boxes for several rooms should carry the event reference as well as the room. A provisional room plan often changes while the delivery address stays the same, so ask the conference contact to confirm the assignment. Also clarify whether we hand over centrally at goods receiving or whether routes inside the building should be part of the job.

What matters

Every box carries its room and the event reference.
The central receiving point at the hotel or conference centre is named.
The conference contact confirms the room assignment and handover time.

Countries & routes

From a destination to a clear transport enquiry.

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Good to know

Plan your transport

Is distribution to the conference rooms included?

We agree that together. A room list describes what is needed but does not yet arrange distribution inside the building. Tell us whether the handover should be central or whether additional routes are required; the agreed scope is then stated explicitly in the quotation.

Transport solutions

Naming a contact for trade fair deliveries

For the delivery, what counts is a contact who is genuinely on site and reachable. Name one person at the stand and a deputy for the delivery window – then the driver can contact them directly and handover runs without waiting.

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Defining handover point and transport scope

Where exactly do we deliver to? The gate, the hall’s goods receiving or straight onto your stand area? We agree the handover point with you and record in the quotation where our service ends and who takes over – on-site logistics, stand builder or your team.

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Labelling exhibition goods clearly

Clear labelling decides whether your exhibition goods reach the right stand quickly. In addition to the venue address, every package should show the event, hall, stand number, exhibitor and package number – in line with the organiser’s delivery information.

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Request transport

Let’s get your project moving.

Describe your cargo, route and preferred dates. Together we turn these details into the basis for an individual quotation.

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01 Route & cargo
02 Details & timing
03 Contact & overview

Route & cargo

Collection location *Delivery location *What needs to be transported? *

Include return transport (optional)

Add transport details

Leave unknown details blank. Enter a preferred date or period. We will clarify possible dates when reviewing your enquiry.

Number of packagesTotal weight (kg)

Dimensions of the largest package, packed

Length (cm)Width (cm)Height (cm)

Cargo ready fromRequested delivery byPreferred dates (optional)Loading, unloading or special requirements

Event and delivery (optional)

If known, include fixed slots with dates and times and the responsible on-site contact. Enter return transport details separately in step 1.

Event / exhibition (optional)Hall / stand / handover point (optional)Time windows for delivery, setup, collection or onward transport (optional)

Photos and packing list (optional)

Up to 5 files, 15 MB in total, no more than 10 MB each. JPG, PNG, WebP, PDF, CSV or XLSX. The files are transmitted with your enquiry.

Contact & overview

Company *Business email *Contact person (optional)Phone for questions (optional)

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